Accounts Payable

Accounts Payable checks are cut on Thursday of each week.  Occasionally, due to a holiday or other circumstances checks will be issued on a different day.  When this is necessary, we will try to notify you.  The deadline for submitting invoices, including all signed supporting documentation is Tuesday at 4 pm.  While the deadline is Tuesday, we do ask you not to hold invoices until then.  We must have time to obtain necessary approvals before payment can be made.  

Travel Reimbursement Request (travel expense request) must contain a copy of the conference agenda, and must be approved before sending to finance.  Please note, meal reimbursements are only for meals not offered by the conference and fall into the appropriate time frame provided by the state. (See Below) Please contact the finance department with any questions.

Allowable Meal Reimbursements
Breakfast - Departing before 6:30 am or returning after 11:00 am and if it is not provided by the conference/meeting
Lunch - Only if there is not an option for a provided lunch at the conference/meeting
Supper - Departing after work hours for travel or Arriving home after 8:30 pm from travel, and/or if there is not an option for a provided supper

Overnight Travel
All overnight travel must be pre-approved by your supervisor/director.  In-state overnight travel is only reimbursable for areas beyond the midland are (ie:Columbia).  Multi-day conferences that are held within the midland/upstate area may be approved for stay; please see your director/supervisor.

Please contact Amanda Bates 864.369.4111 or if you have any questions.

Form W-9 (Please forward to Saundra Knight -
Travel Request
Payment Request
Vendor Change Form
Travel Request Effective 7/01/20

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